One of the most common and convenient methods for sending files, documents, etc., is in emails as attachments. On the other hand, at times we may need to comment upon or highlight certain points in that attached file for such cases too , as a receiver of email . Being able to write on an Email attachment can really help a great deal in good communication and avoiding the loss due wrong contents communicated.
When people refer to a file they have ‘attached’ and sent along with their email message, that is an email attachment. This can be a document, an image or a presentation. Attachments are in different forms like PDFs, Word documents, or an Excel sheet. When we say that we are writing an attachment, it means editing the contents of that file: more often than not after downloading. What tools and methods you have to use will differ depending upon the format of this attachment.
Frequent Email Attachment File Formats
If you want to write over an email file attachment, then first of all it is important thatwith what kind of format with which the file is attached.
As each of these file types are opened with different software, counting the number in which all tools for editing comply to make it very important regarding understanding their format.
PDF: Adobe developed the Portable Document Format, which is one of the most widely used document formats in ebooks and publications because it guarantees that your book will look exactly on any device or reading software. Even Sharing a PDF can be kind of hard over the browser where as writing on it is even difficult unless you have this too
The majority of PDF readers offer a “Comment” or an “Annotate” tool that allows you to add notes without messing with the original document contents.
Comment as usual to add a note to the text
To apply your changes, save the document you are editing and then return it by attaching (new email) or replying to the original email.
Word documents are a popular email attachment for their versatility and ease of editing. How to Write on Word Attachment:
Download the Text File and Open
The Word file will be downloaded, and you can open it in Microsoft word or a compatible app like Google Docs of OpenOffice Writer.
When leaving feedback, take advantage of “Track Changes” so that any edits are recorded by the original comment without actually removing content. This is useful in a team-based work where more than one person might have to review.
Click on Track Changes button found in the Review tab, to enable ‘Track changes.
To leave comments, you can also select some text and then choose “New Comment” from the “Review” menu as shown in the following image.
Save the changes and reattach it to your email.
Please see the excel file and open it on Microsoft Excel or Google Sheets > HERE.
You can insert some data directly in the sheet, as well formulas or comments. Excel: Under the “Review” tab, there is a Comment feature where you can add some remarks without changing how data.
To save the edited version re-attach it to a reply email
Writing on Image Attachments
You need an image editing tool for images Different tools can help you either annotate or write text directly on the image.
Paint (for minor tweaks in Windows)
Preview (on Mac)
Web based editors like Canva , Pixlr
PowerPoint Presentations: Writing
If the attachment is a PowerPoint file, do this.
Get File and Open it in Microsoft PowerPoint.
Your notes can be added via the “Notes” button or a direct editing of slides.
If you have feedback of your own, the Comment feature is also something in this article that would improve it allowing for a little journey by simply following these instructions under the Review tab.
Save the presentations and then re-attach them in a reply email
It adds a step or two to the process as writing on an attachment in email means you have to download said file, open it up with whatever software normally would be used, make some annotations/changes and finally reattach it back onto email. The process is simple when you do have the appropriate tools, no matter if it comes to PDFs, Word docs or Excel sheets with PowerPoint presentations. This is how you can provide clear & quick feedback and work smoothly.
